Most of us are familiar with Microsoft products like Word, Excel, PowerPoint, and Outlook. But did you know that Microsoft has a suite of online tools, custom-built for businesses, that integrates all your applications to maximize productivity? It’s called Microsoft 365 (previously Office 365) and this cloud-based service makes it easy to access, store, and backup your company’s data, plus provides collaboration tools so employees can work together seamlessly. Microsoft 365 can help expand your business horizons by using these applications to your advantage.
1. Work with What You Know
Since the early 90s, Microsoft’s basic applications have helped streamline business operations. Besides formatting and adding additional features, the original purpose of those programs remains the same. Microsoft 365 allows your employees to continue working with what they’re used to – but now it lives in the cloud.
2. Access Files Anywhere
Documents, emails, and applications in the cloud can be accessed from any device and any location with an internet connection. This helps mobile and remote employees, especially during an unprecedented shift to work-from-home during a pandemic. Organization improves as well; updating your contacts or calendars will automatically sync on all devices.
3. Robust Cloud Storage and Security
Microsoft 365’s cloud service (Azure) comes with advanced features like OneDrive storage. Similar to Google Drive, you can store, share, and backup the latest versions of documents in personal or public libraries. Built-in security measures include two-factor authentication, advanced threat detection, and business continuity. Microsoft’s real-time security monitoring and data management protect your company’s integrity and reputation.
4. Centralized Collaboration
Users can collaborate instantly with Microsoft’s SharePoint tool. Multiple employees can edit documents or presentations simultaneously, making co-authoring easy. You can also see who made previous changes and at what time. Additionally, Microsoft Teams lets you hold video conferences and simplify information exchange with instant messaging. Tools that facilitate direct communication between staff and customers only help enhance business growth.
5. Automatic Upgrades
All Microsoft 365’s essential apps are hosted in the cloud, so there’s no need to install software or schedule updates. Updates occur automatically at predetermined intervals and for all users at the same time, meaning less maintenance for your IT staff.
To sum up, the Microsoft 365 suite simplifies and centralizes the apps you already know and love. Invest in these tools to heighten the office experience for your administrators and employees.
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